ERP Management System Integration Options
For customers who currently use an ERP not yet integrated with VentasXMayor, we offer different options adapted to each need, budget and technical complexity:
1. Implement an Integrated ERP:
Description: Change your current ERP to one already integrated with VentasXMayor.
- Advantages: Immediate and complete integration with ready-to-use functionalities (products, stock, prices, orders).
- Cost: No additional cost per integration, only the monthly value of the chosen ERP is added.
- Implementation Time: Immediate, subject only to the time required to migrate to the new ERP.
List of integrated ERPs:
- ACCOUNTANT
- DRAGONFISH
- SAAS ARGENTINA
- ERP WATER
- VIRTUAL SELLER
- DUX SOFTWARE
- NINOX ERP
2. Product Importer and Exporter of Custom Orders:
Custom Product Importer:
Description: Development of a customized program that allows you to manually import data such as code, price, stock, price lists, etc. You can choose specific functionalities (create, delete or exclude products and fields).
- Advantages: Reduced cost and time; quick and easy solution.
- Cost: Moderate to low, varies depending on the complexity of the requested importer.
- Implementation Time: Short term (usually between 7 and 15 business days).
Custom Order Exporter:
Description: Custom development of a program that generates a file compatible with your ERP, allowing you to automatically import orders placed in VentasXMayor without having to enter them manually.
- Advantages: Partial automation, reduced operational work on order loading.
- Cost: Moderate to low, quoted depending on the complexity of the required output file.
- Implementation Time: Short term (usually between 7 and 15 business days).
3. Integration to your ERP via API (automatic synchronization)
Description: Deep integration between VentasXMayor and your ERP through the use of APIs. This allows the automatic synchronization of products, prices, orders, stock and customers between both systems.
Prerequisites:
- It is essential that your ERP vendor provides the technical documentation for your API (available endpoints, authentication, usage limits, etc.).
- The customer must define what data and processes they want to synchronize, in order to make an exact quote adapted to their needs.
Common scope of an API integration:
- Sending orders to the ERP:
- Automatic transmission of each order placed at VentasXMayor.
- The list of products, quantities, discounts applied and commercial conditions is sent.
- The order is assigned to the corresponding customer in the ERP. If the customer does not exist in the ERP, a registration is automatically generated with their basic data.
- Price update: This can be done in two ways:
- Pull: VentasXMayor periodically (e.g. every hour) checks the prices in the ERP and updates the store.
- Webhook: the ERP sends price updates in real time whenever there are changes (if the ERP supports this technology).
- Stock update: Also configurable in two ways:
- Pull: periodic updating of the stock based on information from the ERP.
- Webhook: immediate synchronization when the stock changes in the ERP.
- Customers: Possibility to synchronize customer registrations and updates between VentasXMayor and the ERP, to maintain a single master record.
Other requirements: If your business requires other types of integrations, they can be defined once the documentation has been evaluated.
Advantages:
- Full automation of the workflow, minimizing the operational burden.
- Information that is always updated in real time or at defined intervals.
- Reduction of manual errors and greater management control.
Cost: Higher, subject to a specific quote depending on technical requirements, number of endpoints to integrate and complexity of the ERP.
Implementation time: Usually 4 to 8 weeks, depending on the quality of the API documentation and the degree of collaboration of the ERP vendor.
Each option is designed to adapt to different levels of automation, times and budgets. Our team is available to advise you and help you choose the best solution according to your specific needs.