Keep an accurate record of each product's inventory and view the complete history of stock changes. For a wholesale operation, inventory control is critical: your wholesale buyers need to know that the availability shown in the portal is real and that their orders will be fulfilled without delays.
How it works
Each product has a stock quantity displayed in the product form and in the listing. The system automatically classifies products into three states: out of stock, low stock, and in stock, using visual indicators for quick identification. This classification lets you prioritize restocking the products most in demand among your wholesale customers.
A product enters low stock state when 5 or fewer units remain (or, when it has variants, when any enabled variant reaches that threshold considering its package size). A product is out of stock when it reaches 0 units and it gets blocked for purchase.
When a product has options or variants configured, stock is managed individually for each option. This lets you know exactly how many units are available for each variant, which is essential when a wholesale buyer needs to secure specific quantities by size, color, or packaging format.
The stock history tab shows all recorded movements for the product, including the date of the change, the source of the movement (wholesale order, manual adjustment, ERP import, etc.), and the person responsible for the modification. This gives you full traceability over every inventory change, allowing you to audit discrepancies and maintain the precision that wholesale operations require.
Available options
Auto-hide out of stock: You can configure the system to automatically hide products that are out of stock from the wholesale portal. This setting also applies to individual options within a product. This prevents your wholesale buyers from adding items to their orders that you will not be able to fulfill.
Hidden product vs. out of stock: these are two different things. A hidden product (Visible toggle off) does not appear in the catalog. An out of stock product does appear, but it is blocked for purchase. If you enable stock subscription, buyers can subscribe to an out-of-stock product and receive an automatic email when it is back in stock.
Manual adjustment: Modify the stock quantity directly from the product form by entering the new available quantity. Useful for adjustments after physical counts or goods received from suppliers.
Stock per option: If the product has variants, each one maintains its own stock count independently. This lets you accurately reflect the real availability of each variant.
Tips
- Periodically review products with "low stock" status from the listing using the corresponding filter to anticipate restocking needs. In wholesale commerce, running out of stock on a popular product can mean your customers turn to other suppliers.
- The stock history is especially useful for detecting discrepancies between physical inventory and system records, which is common when handling the large merchandise volumes typical of wholesale operations.
- If you enable the auto-hide option for out of stock products, remember that they will reappear automatically once inventory is replenished.
- If your wholesale business is integrated with an ERP, stock movements are reflected in the history, making reconciliation between both systems easier.
- Keep stock updated in real time so your wholesale buyers can trust the availability shown in the portal and make informed purchasing decisions.